Executive Committee Terms of Reference

1.  The Executive Committee is responsible for advising and assisting the Council in the performance of its responsibilities.

2.  The Committee will:

2.1  Decide urgent matters that the Chancellor and Vice-Chancellor consider cannot be held over to the next regular meeting of Council and report on its actions to the next regular meeting of Council;

2.2  In respect of honorary awards of the University, consider nominees recommended by the Vice-Chancellor and make recommendations to Council;

2.3  Consider and advise Council on matters relating to:

(a)  contemporary governance requirements and expectations;

(b)  the composition, structure and operation of Council and its committees;

(c)  the process of regular review and monitoring of the performance evaluation of Council and its committees;

(d) the appointment/re-appointment of the Chancellor, Deputy Chancellors and Vice-Chancellor;

(e)  succession plans for Council and the Vice-Chancellor.

2.4  Consider and advise Council on:

(a)  the University’s strategic plan and associated resource plans;

(b)  emerging strategic issues, risks and opportunities;

(c)  policies reserved for Council approval;

(d)  any other matter that the Chancellor, the Vice-Chancellor, or another standing committee may refer to it from time to time.

3. The Committee may establish sub-committees to advise it on any matters within its terms of reference.

4. The Committee will annually review and report to Council on its own performance.

Composition

The membership will comprise:

• Chancellor ex officio (Chairperson); and
• Six (6) Chancellor-appointed members, as follows:
  • Vice-Chancellor ex officio
  • 2 x Deputy Chancellors ex officio
  • Chair, Academic Senate ex officio
  • 2 x external members of Council

In attendance

Members of the senior executive or other senior staff as determined by the Vice-Chancellor.

University Secretary /Council Secretary.

Term

The term of office for Council-appointed members is two years.

Quorum

50% of membership plus 1

Frequency of Meetings

The Committee shall be convened at least five (5) times per year and on an ad hoc basis, as required, at the request of the Vice-Chancellor or the Chancellor.