Information and guidelines about booking a room

Ground floor and levels 1, 2, 3, 4 and 5 are equipped with kitchen facilities including instant boiling and chilled filtered water. A catering fridge is also available in the Loading Dock on the ground floor and Level 5. Crockery is available for staff use only. Caterers and event organisers are required to provide their own crockery and utensils. Cooking onsite, within the building, is not permitted. BBQ facilities are available outside the building. View further information.

Please refer to the Tonsley room set-up guide for available set-ups/furniture. The Concierge will arrange requested room set-ups for the following managed spaces - Exhibition Foyer, 5.29 or 5.30.  

To request services for your event or meeting such as urns, trestle tables, cleaning, after hours lighting and air-conditioning, Security or set-ups in all other rooms please raise a Service One request.

At the conclusion of your event, please ensure the room is clean and tidy, all materials and rubbish has been removed in preparation for the next user.

Please note:

• furniture cannot be shifted between rooms and floors due to work, health & safety and other room bookings. Rooms cannot be booked for storage purposes alone.
• if you wish to open the operable wall in Room 5.29 for your booking/event you will require prior approval from the Concierge: concierge.services@flinders.edu.au.

Staff and students

Wireless internet access is available for Flinders staff and students by connecting to ‘eduroam’ network (FAN and password required).

Internal event

Find out how to organise wireless internet access for external guests.

If catering is required, it is the responsibility of the event organiser to order directly through one of the following onsite caterers:

• Three Little Pods
• Funk Coffee + Food
• Sakura Sushi
  
• Café Alere
  

Alternatively, you can use a caterer of your choice. If they are not a Flinders University registered caterer, they will be restricted to drop off and pick up service only due to Work, Health & Safety requirements. Refer to Engaging a Contractor webpage for more information and a link to the University Contractor Directory.

Please note, caterers for events must supply all crockery and utensils as these are available for staff use only. Coffee machine is restricted to staff only and is not available for functions. Urns are not provided.

Please ensure you remove any leftover food or drinks at the conclusion of your event.

Cooking onsite, within the building is not permitted. Cooking outside the building may be permitted – please contact Concierge for more information.

Self-catering

Should you wish to provide your own catering this is also permitted.

Non Flinders staff (External bookings)

If you wish to serve alcohol at your event you will be required to adhere to Flinders University by-laws governed by the Liquor Licensing Act 1997 (SA). Please contact Tonsley Concierge for more information.

Flinders staff

If you are serving alcohol, please complete the University Liquor Permit Application (PDF). It is the organiser's responsibility to ensure that the correct permit is in place. Please note that a copy of your approved liquor permit will automatically be sent to Tonsley security. 

Tonsley is accessible to the general public between 8am and 6pm Monday to Friday. After hours access for events in managed spaces (Exhibition Foyer & Rooms 5.29 & 5.30) will be arranged by the Concierge as part of your booking. After hours access for events in non-managed can be arranged by creating a Service One request or contacting Security: security@flinders.edu.au. Public access outside these hours, including weekends, may be subject to an additional fee for security. Please contact Security: security@flinders.edu.au for more information.

Walkways and public areas, including emergency exits, are to remain clear at all times.

It is the hirer’s responsibility to operate any AV/IT equipment during an event. If assistance is required note that all technical issues need to be referred to the Audio Visual and Lecture Theatre support team on 8201 2345 (option 1) between 8.30am to 5.00pm Monday to Friday.

If you would like to arrange a test-run of AV equipment prior to your event, please contact Tonsley Concierge to organise an appointment. Tonsley staff will not take responsibility if presentations are not displaying properly if they have not been tested prior to the event.

Under no circumstances should AV equipment be moved from the room. If equipment is faulty, damaged or missing please advise IDS.

Teleconferencing, videoconferencing, Skype and lecture recording

If additional technology is required for your event please contact IDS service desk.

After hours and weekend AV support

Please contact IDS service desk to make arrangements.

View information regarding parking and public transport.
 

Loading bays are located out the front of the building for drop-off and pick-up only. Vehicle access to loading dock and goods lift can be arranged by contacting Tonsley Concierge. Loading areas are not available for parking.

A first aid room is located on the ground floor and accessible via Tonsley Concierge or designated first aider within the building

First aid officers and first aid kits are available on each floor and located at the southern end of the east and west corridors. In case of emergency please contact Tonsley Concierge and/or call 000.

Ensure you play the Flinders at Tonsley Emergency Evacuation Video to your guests/audience

Security may be required for events taking place after 10pm Monday to Friday or on weekends. If Security is required a charge will be incurred.

Note: managed spaces are, Exhibition Foyer and rooms 5.29 and 5.30.  

Please raise a Service One request to report any issues, faults or to request after hours service.

Cleaning

Extra cleaning services after 8.30pm Monday to Friday and on weekends may be subject to additional charges.  

Security

Security may be required for events taking place after 10pm Monday to Friday. All weekend bookings require Security to be present, this will incur an extra charge.

For more information, please contact Tonsley Concierge.

Signage for events should be supplied (designed using Flinders branding and style guidelines & printed) by the event organiser and delivered/emailed to Tonsley Concierge at least one business day prior to your event for installation.

H-frames are available on request. Please do not place signs on windows, doors, glass or concrete surfaces including lifts.

Please ensure:

• AV system, computer and lights are turned off
• USB is removed from computer
• Room is clean and tidy in preparation for the next user
• All excess food and rubbish is placed in the bin provided or removed from the room.

We reserve the right to change or make corrections to these ‘terms and conditions’ and any of the information provided on this document at any time and without any prior notice at our sole discretion.

Flinders at Tonsley reserves the right to reallocate any event to an alternative room, or to cancel any booking at any time if it disrupts the University's core business of teaching.